Health & Safety on Tour: A Roadie’s Quick Guide to Rep Visits
At some point during tour prep or rehearsals, you’ll probably get the heads-up: a Health & Safety rep is visiting.
If you’ve never dealt with one before, it can sound a bit intense. But really, it’s just part of running a tour professionally—and understanding what they’re looking for can make the visit a non-issue.
Whether you're a set carpenter or working elsewhere on the crew, here’s a straightforward guide to what these visits actually mean.
What Is a Health & Safety Rep on Tour?
A health and safety representative is usually brought in to assess how safely the tour is being built and operated. Their job isn’t to catch people out—it’s to make sure the environment is safe, compliant, and working as it should. That means keeping both the crew and the artist protected from unnecessary risk.
They’re often external, not part of your direct production team, and they might do anything from informal walkarounds to full-scale assessments.
When and Why Do They Show Up?
These visits usually happen during rehearsals or prep days, before the show hits the road properly. But they can happen mid-tour as well—especially if there’s been a change in setup, a new venue challenge, or a planned check-in.
In most cases, it’s driven by insurance, legal responsibilities, or just good practice from a safety-first tour management team.
What Do They Actually Do?
They’ll typically walk the site: backstage, under stage, trucks, FOH, risers—anywhere crew are working. They’ll often:
Talk to Heads of Department about how things are run
Observe working practices—especially lifting, working at height, PPE use
Review risk assessments, crew briefings, and safe systems of work
Flag any visible hazards or unsafe behaviours
Sometimes they’ll ask for clarification on specific tasks or procedures, and they may take notes or photos if needed. A lot of the time, you may not even notice they are there.
Common Things That Get Flagged
If something is consistently raised across tours, it’s usually one of the following:
Trip hazards – cables, wood offcuts, or tools left across walkways
PPE misuse – missing gloves, glasses, or hearing protection in noisy areas
Unsafe ladders or risers – particularly when edge protection is missing
Loose or unlabelled kit – especially tools left unsecured on decks
Poor signage – emergency exits not marked clearly or blocked off
For set carpenters specifically, working at height and rigging practices are often areas that get extra attention.
What They Might Ask You
If you get approached directly, it’s usually just to understand your process.
Questions might include:
What’s your role in the build?
How do you normally complete [specific task]?
What training or safety talks have you had?
Where’s the nearest first aid kit or fire point?
You don’t need to have every answer—but don’t guess either. If you’re unsure, pass it to your crew chief or HOD. They will likely be the person being asked those questions anyway.
How to Handle the Visit Like a Pro
Stay calm – It’s normal, and it’s not personal.
Keep things tidy – That alone says a lot.
Be honest – They’re not trying to trip you up.
They’re looking for clear effort and awareness, not perfection.
Why It Matters (and Why It Helps You)
The goal is safety, not box-ticking. A rep’s visit can:
Catch a hazard before it causes an accident
Improve your working conditions
Show tour management that safety isn’t being left behind
Protect you if anything ever does go wrong
Extra Tips for Set Carpenters
Don’t leave drills or blades sitting loose on scenic elements or decks.
Use proper lifting techniques and ask for help when needed.
Keep your cordless tools and consumables stored safely between jobs.
Clean up after yourself—even if you’re mid-build, don’t leave chaos behind.
In Short…
A Health & Safety rep visit might sound intimidating if you’re new to it, but it’s a routine part of life on a professional tour. It’s about making sure people are protected and that everything runs safely—without the drama.
Stay switched on, be professional, and if you’re already doing things right, there’s nothing to worry about.
